Archived - Department of Finance Canada Annual Report to Parliament on the Administration of the Privacy Act 2014–2015

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Table of Contents

Introduction

Purpose of the Privacy Act

History of the Department of Finance Canada

The Department Today

Mandate of the Department of Finance Canada

Administration of the Privacy Act

Information Holdings

Interpretation of Statistical Report (Annex A)

Appeals to the Federal Court of Canada

Monitoring of Requests

Material Privacy Breaches

Disclosures Pursuant to Paragraph 8(2)(m)

Annex A - Statistical Report on Privacy Act Requests

Introduction

The Annual Report to Parliament on the Administration of the Privacy Act (the Act) within the Department of Finance Canada (DoF Canada) is prepared and tabled in Parliament in accordance with section 72 of the Act and covers the period from April 1, 2014 to March 31, 2015.

Purpose of the Privacy Act

The Act came into force on July 1, 1983. Its purpose is to protect the privacy of individuals with respect to personal information about themselves held by federal government institutions. It also provides Canadian citizens, permanent residents, and individuals present in Canada a right of access to their personal information.

The DoF Canada recognizes that the right of access to personal information is an essential element of our system of democracy. It is committed to openness and transparency, respecting both the spirit and the requirements of the Act, its regulations and related policy instruments. The DoF Canada further acknowledges the importance of facilitating access to information by requiring that its employees make every reasonable effort to assist applicants.

History of the Department of Finance Canada

In 1867, Canada became a self-governing dominion, comprising New Brunswick, Nova Scotia, Ontario and Quebec. The first Minister of Finance, Alexander Galt, had previously served in the same capacity for the Province of Canada (made up of parts of present-day Ontario, Quebec and Labrador).

The DoF Canada was one of the original departments of the Government of Canada. Others included Agriculture, the Penitentiary Service, Public Works, Post Office, Secretary of State, and the Privy Council Office. Originally, the DoF Canada's primary functions were bookkeeping, administering the collection and disbursement of public monies, and servicing the national debt. The total number of officers, clerks, and messengers in the DoF Canada in 1867 was twenty-eight.

In June 1869, John Rose, who succeeded Alexander Galt as Finance Minister, introduced a statute spelling out the DoF Canada's duties, which were basically doing everything not assigned to any other department.

At various times since its establishment, the DoF Canada has done the work of the Treasury Board Secretariat, the Comptroller of the Treasury, the Royal Canadian Mint and the Canadian International Trade Tribunal, as well as taking charge of tax inspection and old age and public service pensions.

During World War I, the federal government borrowed from, and taxed, individual Canadians directly for the first time, through Victory Loans and income tax, which was introduced in 1917. 

In the early 1930s the Government transferred detailed operational and program responsibilities to other departments or agencies, so the DoF Canada could concentrate on essential analytical and policy work.

In 1939, departmental officials developed a new approach to the federal budget. Instead of simply attempting to balance expenditures with revenues, they began to use taxing powers and spending policies to influence economic development in general.

During World War II, Canadian Gross National Product (GNP) doubled and annual federal spending increased to 10 times that of the 1939 figure, significantly increasing the influence of the DoF Canada. Much of that influence was exercised through its budgets.

Canada's first Budget, tabled on December 7, 1867, showed $7.4 million in receipts and $5.3 million in expenditures. The shortest interval between Budgets was four months (June 18, 1971 to October 14, 1971). The longest was 16 months (February 25, 1937 to June 16, 1938).

In the early years, the Budget consisted simply of a speech by the Finance Minister in the House of Commons, which was recorded by hand in Hansard. Newspaper reporters sitting in the Press Gallery made notes on the speech, from which they wrote their stories. The DoF Canada did not provide the media with special Budget documentation or briefings. By the 1960s, copies of the Budget speech were produced on an ink-fed duplicating machine and collated by hand in the Minister's office. This document was given to reporters as the Minister began his speech.

The Department Today

Today, as we move toward the next milestone of the 150th anniversary, the DoF Canada continues to play a vital role in helping the Government of Canada develop the social and economic policies that will further improve the standard of living and quality of life of Canadians, their families and their communities in the years to come. And it does so as one of the Government of Canada's smallest departments, with fewer than 1,000 people working in its ten branches:

  • Economic and Fiscal Policy
  • Economic Development and Corporate Finance
  • Federal-Provincial Relations and Social Policy
  • Financial Sector Policy
  • International Trade and Finance
  • Tax Policy
  • Law
  • Corporate Services
  • Consultations and Communications
  • Internal Audit and Evaluation

The DoF Canada’s responsibilities include:

  • Preparing the federal Budget and the Update of Economic and Fiscal Projections;
  • Preparing the Annual Financial Report of the Government of Canada and, in cooperation with the Treasury Board of Canada Secretariat and the Receiver General for Canada, the Public Accounts of Canada;
  • Developing tax and tariff policy and legislation;
  • Managing federal borrowing on financial markets;
  • Designing and administering major transfers of federal funds to the provinces and territories;
  • Developing financial sector policy and legislation; and
  • Representing Canada in various international financial institutions and groups.

The Minister of Finance is accountable for ensuring that his responsibilities are fulfilled both within his portfolio and with respect to the authorities assigned through legislation. In particular, the Minister has direct responsibility for a number of acts as well as fiscal and tax policy relating to other acts that are under the responsibility of other ministers.

Mandate of the Department of Finance Canada

The DoF Canada is established under section 14 of the Financial Administration Act. Under section 15 of that Act, The Minister of Finance “has the management and direction of the DoF Canada, the management of the Consolidated Revenue Fund and the supervision, control and direction of all matters relating to the financial affairs of Canada not by law assigned to the Treasury Board or to any other minister.” Certain other authorities have been entrusted to the Minister of Finance through various Acts of Parliament, including the Federal-Provincial Fiscal Arrangements Act, the Income Tax Act, the Excise Tax Act, the Canada Business Corporations Act, the Proceeds of Crime (Money Laundering) and Terrorist Financing Act and the Special Import Measures Act.

The DoF Canada contributes to a strong economy and sound public finances for Canadians. It does so by monitoring developments in Canada and around the world to provide first-rate analysis and advice to the Government of Canada and by developing and implementing fiscal and economic policies that support the economic and social goals of Canada and its people. The DoF Canada also plays a central role in ensuring that government spending is focused on results and delivers value for taxpayer dollars. The DoF Canada interacts extensively with other federal organizations and acts as an effective conduit for the views of participants in the economy from all parts of Canada.

Administration of the Privacy Act

Access to Information and Privacy Division

The Access to Information and Privacy (ATIP) Division is part of the Law Branch and is responsible for administering the Access to Information Act and the Privacy Act for the DoF Canada. As a centralized operation, the ATIP Division coordinates the timely processing of requests under the legislation, handles complaints lodged with the Privacy Commissioner, and responds to informal inquiries. Division staff also provides guidance to departmental officials on matters involving the Act. The ATIP Division comprises a director, two team leaders, ten full-time ATIP analysts and two administrative assistants.

Principles on Assistance to Applicants

With the passing of the Federal Accountability Act, section 4(2.1) was added to the Access to Information Act:

“The head of a government institution shall, without regard to the identity of a person making a request for access to a record under the control of the institution, make every reasonable effort to assist the person in connection with the request, respond to the request accurately and completely and, subject to the regulations, provide timely access to the record in the format requested.”

While a similar provision was not included in the Privacy Act, the DoF Canada is nonetheless committed to both the spirit and intent of these principles and to the Directive on Privacy Requests and Correction of Personal Information with respect to their application when processing Privacy Act requests.

Educational and Training Activities

This year, the ATIP Division participated in two Orientation Sessions. These are provided to employees who are new to the DoF Canada as a means to introduce them to the activities of each Branch. It provided information about the ATIP Division, the Act, and information management practices to 59 new employees.

Other training sessions were given to divisions of various branches of the DoF Canada. In addition, two sessions on privacy related matters were developed and given to branches who are responsible for a large amount of personal information within the DoF Canada. The sessions focused on privacy breaches, Privacy Impact Assessments and sections 4 to 8 of the Act. In total, 101 employees attended these sessions.

Ad hoc training on a variety of subjects was also provided as needed to individuals throughout the DoF Canada including to ATIP branch contacts.

Policies, Guidelines, Procedures and Initiatives

To make the process of requesting government records simpler and more convenient, the Government of Canada launched on April 9, 2013, a pilot initiative that enables Canadians to submit their access to information and privacy requests and fees online . On October 29, 2014, the DoF Canada joined 30 other government departments to offer requestors this online service. This initiative is part of the modernization of the administration of access to information, one of the commitments of Canada's Action Plan on Open Government. It has made it easier for requestors to submit an access to information or privacy request across government.

To ensure policy compliance and adherence to procedures for appropriate handling and preparation of responses to ATIP requests, the ATIP Division continued to update tools used by staff both in the ATIP Division and across the DoF Canada and held face-to-face meetings with new staff and contacts. Both tools and meetings were instrumental in ensuring that the DoF Canada’s employees are aware of their roles and responsibilities related to access to information and privacy requests.

Delegation of Authority

The delegation of authority that was approved on March 31, 2008 remained in effect throughout the reporting period. The authority to approve or deny the release of information under the Act is shared by the Deputy Minister, the Associate Deputy Minister and G7 Deputy for Canada, the Associate Deputy Minister, the Assistant Deputy Minister and Counsel to the DoF Canada, and the ATIP Director. The ATIP Director normally performs the function, with the exception of disclosures pursuant to paragraph 8(2)(e) of the Act, which are usually handled by the Assistant Deputy Minister of the Corporate Services Branch.

Privacy Act Designation Order

Schedule 2
Designation Order—Privacy Act
Powers, Duties or Functions Section Deputy Minister Associate DM Associate DM and
G7 Deputy for Canada
Assistant DM, Corporate Services Branch
To disclose personal information to an investigative body specified in the regulations, on the written request of the body, for the purpose of enforcing any law of Canada or a province or carrying out a lawful investigation, if the request specifies the purpose and describes the information to be disclosed 8(2)(e) yes yes yes yes
Schedule 2
Designation Order—Privacy Act
Powers, Duties or Functions Section Deputy Minister Associate DM Associate DM and G7 Deputy for Canada ADM and Counsel,
Law Branch
Director, ATIP ATIP Team Leader
Senior ATIP Analyst
To disclose personal information when satisfied that the purpose for which the information is disclosed cannot reasonably be accomplished unless the information is provided in a form that identifies the person to whom it relates and to obtain a written undertaking that no subsequent disclosure of the information will be made in a form that could reasonably be expected to identify the individual to whom it relates 8(2)(j) yes yes yes yes yes no
To disclose personal information when public interest outweighs invasion of privacy or when disclosure benefits the individual 8(2)(m) yes yes yes yes yes no
To keep copies of requests made under 8(2)(e), keep records of information disclosed pursuant to such requests and make those copies and records available to the Privacy Commissioner 8(4) yes yes yes yes yes yes
To notify the Privacy Commissioner in writing of disclosure under paragraph 8(2)(m) 8(5) yes yes yes yes yes no
To retain a record of use of personal information 9(1) yes yes yes yes yes yes
To notify the Privacy Commissioner of consistent use of personal information and update index accordingly 9(4) yes yes yes yes yes yes
To include personal information in personal information banks 10 yes yes yes yes yes yes
To give written notice as to whether or not access will be given 14(a) yes yes yes yes yes no
To give access to requester 14(b) yes yes yes yes yes no
To extend time limit and give notice of extension 15 yes yes yes yes yes yes
To determine the necessity for a translation or interpretation of a record 17(2)(b) yes yes yes yes yes yes
To determine whether a record should be provided in an alternative format 17(3) yes yes yes yes yes yes
To refuse to disclose personal information referred to in that section 18(2) yes yes yes yes yes no
To refuse to disclose personal information referred to in that section 19(1) yes yes yes yes yes no
To disclose, with consent, personal information referred to in that subsection 19(2) yes yes yes yes yes no
To refuse to disclose personal information referred to in that section 20 yes yes yes yes yes no
To refuse to disclose personal information referred to in that section 21 yes yes yes yes yes no
To refuse to disclose personal information referred to in that section 22 yes yes yes yes yes no
To refuse to disclose personal information referred to in that section 22.3 yes yes yes yes yes no
To refuse to disclose personal information referred to in that section 23 yes yes yes yes yes no
To refuse to disclose personal information under that section 24 yes yes yes yes yes no
To refuse to disclose personal information under that section 25 yes yes yes yes yes no
To refuse to disclose personal information under that section 26 yes yes yes yes yes no
To refuse to disclose personal information under that section 27 yes yes yes yes yes no
To refuse to disclose personal information under that section 28 yes yes yes yes yes no
To receive notice of investigation by the
Privacy Commissioner
31 yes yes yes yes yes no
To make representations to the Privacy Commissioner 33(2) yes yes yes yes yes yes
To receive the report of findings of the investigation and give notice of action taken or proposed to be taken or reasons why no action has been or is proposed to be taken 35(1) yes yes yes yes yes yes
To provide access to personal information 35(4) yes yes yes yes yes no
To receive the report of findings of the investigation of files in exempt banks 36(3) yes yes yes yes yes yes
To receive the report of findings after investigation in respect of personal information 37(3) yes yes yes yes yes yes
To request that the matter be heard and determined in the National Capital Region 51(2)(b) yes yes yes yes yes yes
To request the opportunity to make representations ex parte 51(3) yes yes yes yes yes yes
To prepare annual report for submission to Parliament 72(1) yes yes yes yes yes yes
To carry out responsibilities conferred on the head of the institution by regulations made under section 77, not included above 77 yes yes yes yes yes yes

Information Holdings

Info Source is a series of publications containing information about and collected by the Government of Canada. The primary purpose of Info Source is to assist individuals in exercising their rights under the Access to Information Act and the Privacy Act. Info Source also supports the federal government's commitment to facilitate access to information regarding its activities.

A description of the DoF Canada’s functions, programs, activities and related information holdings can be found in Sources of Federal Government and Employee Information. Info Source also provides private individuals and federal government employees (current and former) with the information required to access their personal information held by government institutions that are subject to the Privacy Act.

During this reporting period, the ATIP Division reviewed the content of its Info Source chapters, including the descriptions of its information holdings, by its institutional functions, programs and activities.

All Info Source publications are available free of charge on the Internet.

Interpretation of Statistical Report (Annex A)

Part 1 – Requests under the Privacy Act

The number of formal requests received this reporting period was 20, a 300% increase from five formal requests received the previous reporting year. No requests were carried over from 2013-2014. By the end of 2014-2015, 19 requests were completed and one was carried forward to 2015-2016.

Table 1 illustrates a three-year trend.

Table 1. Overview of Privacy Act Requests
Fiscal Year New Requests Received Requests Completed Number of Pages Processed Number of Pages Released On-Time Compliance Rate
%
2014-2015 20 19 439 381 89.5
2013-2014 5 5 6 6 100
2012-2013 5 5 112 112 100

Other Requests

In 2014-2015, the DoF Canada received one consultation from another government institution on matters of interest to the DoF Canada.

Part 2 – Requests Closed During the Reporting Period

Disposition / Completion Time of Requests

Many individuals who submit Privacy Act requests are under the impression that the DoF Canada holds the same type and amount of personal information about them as is held by the Canada Revenue Agency, banks, and trust companies. That is not the case and explains why many requests do not result in the retrieval of personal information about those individuals. The following table indicates the disposition of the 19 completed requests this fiscal:

Disposition of Requests During the Reporting Period
Disposition Number of Requests Percentage of Requests
All disclosed 3 15.8%
Disclosed in part 4 21.0%
All exempted 0 0%
All excluded 0 0%
No records exist 12 63.2%
Request abandoned 0 0
Neither confirmed or denied 0 0
Total 19 100.0 %

Completion Time

Of the 19 requests completed, 17 (89.5%) were closed on time, a decrease over 2013-2014’s 100% even though the DoF Canada completed 300% more requests this year than last. Two requests could not be responded to on time due to the complexity of the information involved. Of the 19 requests closed during the reporting period, 17 (89.4%) were completed within 30 days and two (10.5%) requests were completed within two months.

Exemptions / Exclusions

In 2014-2015, the DoF Canada invoked section 26 – personal information, four times. No exclusions were applied.

Format of Information Released

Records were provided to applicants in 6 cases, three of those in paper format and three on compact disc. No applicants asked to review the records as opposed to receiving a copy.

Complexity

Two of the requests were considered complex as they contained personal information about individuals other than the requestors.

Deemed Refusals

Two requests were closed past the statutory deadlines due to the complexity of the information involved. In both instances, no extensions were taken.

Translations

There were no requests for translation this reporting period.

Part 3 – Disclosures under Subsection 8(2) and 8(5)

Paragraph 8(2)(e) of the Act allows for disclosures of personal information “to an investigative body…for the purpose of enforcing any law.” The DoF Canada did not make any disclosures pursuant to paragraph 8(2)(e) of the Act in this reporting period.

Paragraph 8(2)(m) of the Act allows for disclosures of personal information in the public interest.  The DoF Canada did not make any disclosures pursuant to paragraph 8(2)(m) of the Act in this reporting period.

Part 4 – Requests for Correction of Personal Information and Notations

No requests for corrections or notations were received from applicants this reporting period.

Part 5 – Extensions

No extensions of the statutory time limits under the Act were taken.

Part 6 – Consultations Received from Other Institutions and Organizations

One consultation was received from another government institution. No consultations were received from other organizations.

Part 7 – Completion Time of Consultations on Cabinet Confidences

No consultations with respect to Cabinet confidences were required.

Part 8 – Complaints/Investigations/Audits

No complaints, investigations or audits were received or conducted this reporting period.

Part 9 – Privacy Impact Assessments

The DoF Canada initiated and completed a Privacy Impact Assessment (PIA) of Upward Feedback Exercise for its executives and managers. This exercise enabled employees to provide constructive, anonymous feedback on executives and managers with respect to departmental core competencies and public service key leadership competencies.

Feedback on executives and managers (DoF Canada assistant deputy ministers, executives and managers at the EX-01 minus one level) was sought from employees using a multiple-choice bilingual survey, with additional open questions allowing for narrative feedback. Executives and managers were also being asked to complete a self-assessment.

The PIA concluded that there were some risks associated with the upward feedback exercise. Appropriate mitigation measures have been taken by DoF Canada to ensure that these risks were mitigated as much as possible and that any risk to privacy was minimal. A summary of the PIA can be found on DoF Canada.

Part 10 – Resources Related to the Privacy Act

Costs incurred in the reporting period are calculated on the salaries of ATIP Division staff and the administrative expenses associated with administration of the Act. Costs do not include salaries of other departmental personnel involved in processing requests. Administration of the Act cost the DoF Canada $92,142 this reporting year.

Appeals to the Federal Court of Canada

No appeals were made to the Federal Court.

Monitoring of Requests

Due to the small amount of requests processed by the DoF Canada under the Act, including corrections or notations, monitoring of requests is conducted within the ATIP Division on a weekly basis or on as a required basis in order to ensure that the DoF Canada meets its legislated obligations. In addition, two sessions on privacy related matters were developed and given to branches who are responsible for a large amount of personal information within the DoF Canada. The sessions focused on privacy breaches, Privacy Impact Assessments and sections 4 to 8 of the Act.

Material Privacy Breaches

There were no material privacy breaches which occurred this reporting period.

Disclosures Pursuant to Paragraph 8(2)(m)

Paragraph 8(2)(m) of the Act allows for the disclosure of personal information when the public interest clearly outweighs any invasion of privacy or when the disclosure would benefit the individual. There were no disclosures pursuant to paragraph 8(2)(m) for the 2014–2015 period.

Annex A - Statistical Report on Privacy Act Requests

Part 1 – Requests Under the Privacy Act

Part 1 – Requests Under the Privacy Act
Requests under the Privacy Act Number of Requests
Received during reporting period 20
Outstanding from previous reporting period 0
Total 20
Closed during reporting period 19
Carried over to next reporting period 1

Part 2 – Requests Closed During the Reporting Period

2.1 Disposition and Completion Time
Disposition of requests Completion Time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 0 3 0 0 0 0 0 3
Disclosed in part 1 1 2 0 0 0 0 4
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 12 0 0 0 0 0 0 12
Request abandonned 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 13 4 2 0 0 0 0 19
2.2 Exemptions
Section Number of Requests
18(2) 0
19(1)(a) 0
19(1)(b) 0
19(1)(c) 0
19(1)(d) 0
19(1)(e) 0
19(1)(f) 0
20 0
21 0
22(1)(a)(i) 0
22(1)(a)(ii) 0
22(1)(a)(iii) 0
22(1)(b) 0
22(1)(c) 0
22(2) 0
22.1 0
22.2 0
22.3 0
23(a) 0
23(b) 0
24(a) 0
24(b) 0
25 0
26 4
27 0
28 0
2.3 Exclusions
Section Number of Requests
69(1)(a) 0
69(1)(b) 0
69.1 0
70(1) 0
70(1)(a) 0
70(1)(b) 0
70(1)(c) 0
70(1)(d) 0
70(1)(e) 0
70(1)(f) 0
70.1 0
2.4 Format of Information Released
Disposition Paper Electronic Other formats
All disclosed 3 0 0
Disclosed in part 3 1 0
Total 6 1 0

2.5 Complexity

2.5.1 Relevant Pages Processed and Disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 66 66 3
Disclosed in part 373 315 4
All exempted 0 0 0
All excluded 0 0 0
Request abandonned 0 0 0
Neither confirmed nor denied 0 0 0
Total 439 381 7
2.5.2 Relevant Pages Processed and Disclosed by Size of Requests
Disposition Less than 100 pages processed
101-500 pages
processed

501-1000 pages processed
1001-5000 pages processed
More than 5000 pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 3 66 0 0 0 0 0 0 0 0
Disclosed in part 2 26 2 289 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandonned 0 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 5 92 2 289 0 0 0 0 0 0
2.5.3 Other Complexities
Disposition Consultation required Legal Advice Sought Interwoven Information Other Total
All disclosed 0 0 0 0 0
Disclosed in part 0 0 4 0 4
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandonned 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0
Total 0 0 4 0 4

2.6 Deemed Refusals

2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past
the statutory deadline
Principal Reason
Workload External consultation Internal consultation Other
2 0 0 0 2
2.6.2 Number of Days Past Deadline
Number of days past deadline Number of requests past deadline
where no extension was taken
Number of requests past deadline
where an extension was taken
Total
1 to 15 days 1 0 1
16 to 30 days 1 0 1
31 to 60 days 0 0 0
61 to 120 days 0 0 0
121 to 180 days 0 0 0
181 to 365 days 0 0 0
More than 365 days 0 0 0
Total 2 0 2
2.7 Requests for Translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3 – Disclosures Under Subsection 8(2) and 8(5)

Disclosures Under Subsection 8(2) and 8(5)
Paragraph 8(2)(e) Paragraph 8(2)(m) Subsection 8(5) Total
0 0 0 0

Part 4 – Requests for Correction of Personal Information and Notations

Requests for Correction of Personal Information and Notations
Disposition for Correction Requests Received Number
Notations attached 0
Requests for correction accepted 0
Total 0

Part 5 – Extensions

5.1 Reasons for Extensions and Disposition of Requests
Disposition of requests where
an extension was taken
15(a)(i)
Interference with operations
15(a)(ii)
Consultation

15(b)
Translation or conversion
Section 70 Other
All disclosed 0 0 0 0
Disclosed in part 0 0 0 0
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandonned 0 0 0 0
Total 0 0 0 0
5.2 Length of Extensions
Length of extensions 15(a)(i)
Interference with operations
15(a)(ii)
Consultation

15(b)
Translation purposes
Section 70 Other
1 to 15 days 0 0 0 0
16 to 30 days 0 0 0 0
Total 0 0 0 0

Part 6 – Consultations Received from Other Institutions and Organizations

6.1 Consultations Received from Other Government of Canada Institutions and Organizations
Consultations Other governement of Canada institutions Number of pages to review Other organizations Number of pages to review
Received during reporting period 1 21 0 0
Outsanding from the previous reporting period 0 0 0 0
Total 1 21 0 0
Closed during the reporting period 1 21 0 0
Pending at the end of the reporting period 0 0 0 0
6.2 Recommendations and Completion Time for Consultations Received from Other Governement of Canada Institutions
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 1 0 0 0 0 0 0 1
Disclose in part 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 1 0 0 0 0 0 0 1
6.3 Recommendations and Completion Time for Consultations Received from Other Organizations
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Part 7 – Completion Time of Consultations on Cabinet Confidences

7.1 Requests with Legal Services
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000
Pages Processed
1001-5000
Pages Processed
More than 5000
Pages Processed





Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0
7.2 Requests with Privy Council Office
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000
Pages Processed
1001-5000
Pages Processed
More than 5000
Pages Processed





Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Part 8 – Complaints and Investigations Notices Received

Complaints and Investigations Notices Received
Section 31 Section 33 Section 35 Court action Total
0 0 0 0 0

Part 9 – Privacy Impact Assessments (PIAs)

Number of PIA(s) completed:
1

Part 10 – Resources Related to the Privacy Act

10.1 Costs
Expenditures Amount
Salaries $90,650
Overtime $0
Goods and Services $1,492
Professional services contracts $0  
Other $1,492  
Total $92,142
10.2 Human Resources
Resources Person Years Dedicated to Privacy Activities
Full-time employees 0.75
Part-time and casual employees 0.00
Regional staff 0.00
Consultants and agency personnel 0.00
Students 0.00
Total 0.75