Archived - Annual Report to Parliament on the Administration of the Access to Information Act 2014–2015

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Table of Contents

Introduction

Purpose of the Access to Information Act

History of the Department of Finance Canada

The Department Today

Mandate of the Department of Finance Canada

Administration of the Access to Information Act

Interpretation of the Statistical Report (Annex A)

Monitoring of Requests

Annex A – Statistical Report on the Access to Information Act

Introduction

This Annual Report to Parliament on the Administration of the Access to Information Act (the Act) within the Department of Finance Canada (DoF Canada) is prepared and tabled in Parliament in accordance with section 72 of the Act and covers the period from April 1, 2014 to March 31, 2015.

Purpose of the Access to Information Act

The Act came into force on July 1, 1983. Its purpose is to provide a right of access to information in records under the control of a government institution in accordance with the principles that such information should be available to the public, that necessary exceptions to the right of access should be limited and specific, and that decisions on the disclosure of government information should be reviewed independently of government. The Act is intended to complement existing procedures for access to government information; it is not intended to limit access to information that is normally available to the general public. Under the Act, Canadian citizens, permanent residents, or any person or corporation present in Canada have the right to request access to information contained in government records.

The DoF Canada recognizes that the right of access to information in records under its control and other federal government institutions is an essential element of our system of democracy. It is committed to openness and transparency, respecting both the spirit and the requirements of the Act, its regulations and related policy instruments. The DoF Canada further acknowledges the importance of facilitating access to records by requiring that its employees make every reasonable effort to assist applicants.

History of the Department of Finance Canada

In 1867, Canada became a self-governing dominion, comprising New Brunswick, Nova Scotia, Ontario and Quebec. The first Minister of Finance, Alexander Galt, had previously served in the same capacity for the Province of Canada (made up of parts of present-day Ontario, Quebec and Labrador).

The DoF Canada was one of the original departments of the Government of Canada. Others included Agriculture, the Penitentiary Service, Public Works, Post Office, Secretary of State, and the Privy Council Office. Originally, the DoF Canada's primary functions were bookkeeping, administering the collection and disbursement of public monies, and servicing the national debt. The total number of officers, clerks, and messengers in the DoF Canada in 1867 was twenty-eight.

In June 1869, John Rose, who succeeded Alexander Galt as Finance Minister, introduced a statute spelling out the Department's duties, which were basically doing everything not assigned to any other department.

At various times since its establishment, the DoF Canada has done the work of the Treasury Board Secretariat, the Comptroller of the Treasury, the Royal Canadian Mint and the Canadian International Trade Tribunal, as well as taking charge of tax inspection and old age and public service pensions.

During World War I, the federal government borrowed from, and taxed, individual Canadians directly for the first time, through Victory Loans and income tax, which was introduced in 1917.

In the early 1930s the Government transferred detailed operational and program responsibilities to other departments or agencies, so the DoF Canada could concentrate on essential analytical and policy work.

In 1939, departmental officials developed a new approach to the federal budget. Instead of simply attempting to balance expenditures with revenues, they began to use taxing powers and spending policies to influence economic development in general.

During World War II, Canadian Gross National Product (GNP) doubled and annual federal spending increased to 10 times that of the 1939 figure, significantly increasing the influence of the DoF Canada. Much of that influence was exercised through its budgets.

Canada's first Budget, tabled on December 7, 1867, showed $7.4 million in receipts and $5.3 million in expenditures. The shortest interval between Budgets was four months (June 18, 1971 to October 14, 1971). The longest was 16 months (February 25, 1937 to June 16, 1938).

In the early years, the Budget consisted simply of a speech by the Finance Minister in the House of Commons, which was recorded by hand in Hansard. Newspaper reporters sitting in the Press Gallery made notes on the speech, from which they wrote their stories. The DoF Canada did not provide the media with special Budget documentation or briefings. By the 1960s, copies of the Budget speech were produced on an ink-fed duplicating machine and collated by hand in the Minister's office. This document was given to reporters as the Minister began his speech.

The Department Today

Today, as we move toward the next milestone of the 150th anniversary, the DoF Canada continues to play a vital role in helping the Government of Canada develop the social and economic policies that will further improve the standard of living and quality of life of Canadians, their families and their communities in the years to come. And it does so as one of the Government of Canada's smallest departments, with fewer than 1,000 people working in its ten branches:

  • Economic and Fiscal Policy
  • Economic Development and Corporate Finance
  • Federal-Provincial Relations and Social Policy
  • Financial Sector Policy
  • International Trade and Finance
  • Tax Policy
  • Law
  • Corporate Services
  • Consultations and Communications
  • Internal Audit and Evaluation

The DoF Canada's responsibilities include:

  • preparing the federal Budget and the Update of Economic and Fiscal Projections;
  • preparing the Annual Financial Report of the Government of Canada and, in cooperation with the Treasury Board of Canada Secretariat and the Receiver General for Canada, the Public Accounts of Canada;
  • developing tax and tariff policy and legislation;
  • managing federal borrowing on financial markets;
  • designing and administering major transfers of federal funds to the provinces and territories;
  • developing financial sector policy and legislation; and
  • representing Canada in various international financial institutions and groups.

The Minister of Finance is accountable for ensuring that his responsibilities are fulfilled both within his portfolio and with respect to the authorities assigned through legislation. In particular, the Minister has direct responsibility for a number of acts as well as fiscal and tax policy relating to other acts that are under the responsibility of other ministers.

Mandate of the Department of Finance Canada

The DoF Canada is established under section 14 of the Financial Administration Act. Under section 15 of that Act, The Minister of Finance "has the management and direction of the Department, the management of the Consolidated Revenue Fund and the supervision, control and direction of all matters relating to the financial affairs of Canada not by law assigned to the Treasury Board or to any other minister." Certain other authorities have been entrusted to the Minister of Finance through various Acts of Parliament, including the Federal-Provincial Fiscal Arrangements Act, the Income Tax Act, the Excise Tax Act, the Canada Business Corporations Act, the Proceeds of Crime (Money Laundering) and Terrorist Financing Act and the Special Import Measures Act.

The DoF Canada contributes to a strong economy and sound public finances for Canadians. It does so by monitoring developments in Canada and around the world to provide first-rate analysis and advice to the Government of Canada and by developing and implementing fiscal and economic policies that support the economic and social goals of Canada and its people. The DoF Canada also plays a central role in ensuring that government spending is focused on results and delivers value for taxpayer dollars. The DoF Canada interacts extensively with other federal organizations and acts as an effective conduit for the views of participants in the economy from all parts of Canada.

Administration of the Access to Information Act

Access to Information and Privacy Division

The Access to Information and Privacy (ATIP) Division is part of the Law Branch and is responsible for administering the Access to Information Act and the Privacy Act for the DoF Canada. As a centralized operation, the ATIP Division coordinates the timely processing of requests under the legislation, conducts interdepartmental consultations, handles complaints lodged with the Information Commissioner, and responds to informal inquiries. Division staff also provides guidance to departmental officials on matters involving the Act. The ATIP Division comprises a director, two team leaders, ten full-time ATIP analysts and two administrative assistants.

Principles on Assistance to Applicants

With the passing of the Federal Accountability Act, section 4(2.1) was added to the Act:

"The head of a government institution shall, without regard to the identity of a person making a request for access to a record under the control of the institution, make every reasonable effort to assist the person in connection with the request, respond to the request accurately and completely and, subject to the regulations, provide timely access to the record in the format requested."

The DoF Canada is committed to both the spirit and intent of these principles, and adheres to the Act and to the Directive on the Administration of the Access to Information Act with respect to their application when processing requests under the Act.

Educational and Training Activities

This year, the ATIP Division participated in two Orientation Sessions. These are provided to employees who are new to the DoF Canada as a means to introduce them to the activities of each Branch. It provided information about the ATIP Division, the Act, and information management practices to 59 new employees.

Other training sessions were given to divisions of various branches of the DoF Canada. This  reporting year, a total of 101 employees attended sessions given on:

  • an overview of the Access to Information Act and the Privacy Act;
  • "Openness, Transparency, and Discretion".

Ad hoc training on a variety of subjects was also provided as needed to individuals throughout the DoF Canada including to ATIP branch contacts.

Policies, Guidelines, Procedures and Initiatives

To make the process of requesting government records simpler and more convenient, the Government of Canada launched on April 9, 2013, a pilot initiative that enables Canadians to submit their access to information and privacy requests and fees online. On October 29, 2014, the DoF Canada joined 30 other government departments to offer requestors this online service. This initiative is part of the modernization of the administration of access to information, one of the commitments of Canada's Action Plan on Open Government. It has made it easier for requestors to submit an access to information or privacy request across government.

To ensure policy compliance and adherence to procedures for appropriate handling and preparation of responses to ATIP requests, the ATIP Division continued to update tools used by staff both in the ATIP Division and across the DoF Canada and held face-to-face meetings with new staff and contacts. Both tools and meetings were instrumental in ensuring that the DoF Canada's employees are aware of their roles and responsibilities related to access to information and privacy requests.

Delegation of Authority

The delegation of authority that was approved on July 16, 2013 remained in effect throughout the reporting period. Depending on the nature of the information requested and its sensitivity, the authority to approve or deny the release of departmental information requested under the Act is shared by the Deputy Minister, the Associate Deputy Minister and G7 Deputy for Canada, the Associate Deputy Minister, the Assistant Deputy Minister and Counsel to the DoF Canada, the Executive Director General Legal Services, the Executive Director Tax Counsel Division, and the Access to Information and Privacy Director. Generally, the ATIP Director approves all exemptions.

Delegation of Authority

Schedule 1 - Designation Order—Access to Information Act
Powers, duties, or functions Section Deputy Minister Associate DM Associate DM and G7 Deputy for Canada Assistant Deputy Minister and Counsel, Law Branch
Assistant Deputy Minister, Corporate Services Branch
Assistant Deputy Minister, Communications and Consultations Branch
Executive Director, General Legal Services
Executive Director, Tax Counsel Division
Director, ATIP ATIP Team Leader Senior ATIP Analyst
Reasonable effort to assist applicants, respond accurately and completely and provide timely access in the format requested 4(2.1) Yes Yes Yes Yes Yes No
To give notice to applicant that access will be given 7(a) Yes Yes Yes Yes Yes No
To give access to the record 7(b) Yes Yes Yes Yes Yes No
To transfer to another institution or to accept transfer from another institution and to give notice to applicant 8(1) Yes Yes Yes Yes Yes Yes
To extend time limit and give notice 9 Yes Yes Yes Yes Yes Yes
No records exist 10 Yes Yes Yes Yes Yes Yes
To require payment of additional fees 11(2) Yes Yes Yes Yes Yes Yes
To require payment for machine readable record 11(3) Yes Yes Yes Yes Yes Yes
To require payment of a deposit 11(4) Yes Yes Yes Yes Yes Yes
To give notice of amount required 11(5) Yes Yes Yes Yes Yes Yes
To waive the requirement to pay a fee 11(6) Yes Yes Yes Yes Yes Yes
To determine whether a record should be translated 12(2) Yes Yes Yes Yes Yes Yes
To determine whether a record should be provided in an alternative format 12(3) Yes Yes Yes Yes Yes Yes
To refuse to disclose a record referred to in that section 13 Yes Yes Yes Yes Yes No
To refuse to disclose a record referred to in that section 14 Yes Yes Yes Yes Yes No
To refuse to disclose a record referred to in that section 15 Yes Yes Yes Yes Yes No
To refuse to disclose a record referred to in that section 16 Yes Yes Yes Yes Yes No
To refuse to disclose a record referred to in that section 16.5 Yes Yes Yes Yes Yes No
To refuse to disclose a record referred to in that section 17 Yes Yes Yes Yes Yes No
To refuse to disclose a record referred to in that section 18 Yes Yes Yes Yes Yes No
To refuse to disclose a record referred to in that section 18.1 Yes Yes Yes Yes Yes No
To refuse to disclose a record referred to in that section 19 Yes Yes Yes Yes Yes No
To refuse to disclose a record referred to in that subsection 20(1) Yes Yes Yes Yes Yes No
To disclose part of a record referred to in that subsection 20(2) Yes Yes Yes Yes Yes No
To disclose part of a record referred to in that subsection and provide written explanation 20(3) Yes Yes Yes Yes Yes No
To disclose, with the consent of third party, a record referred to in subsection 20(1) 20(5) Yes Yes Yes Yes Yes No
To disclose, in the public interest, a record referred to in paragraphs 20(1)(b),(c) or (d) 20(6) Yes Yes Yes Yes Yes No
To refuse to disclose a record referred to in that subsection 21(1) Yes Yes Yes Yes Yes No
To refuse to disclose a record referred to in that section 22 Yes Yes Yes Yes Yes No
To refuse to disclose a record referred to in that section 22.1 Yes Yes Yes Yes Yes No
To refuse to disclose a record referred to in that section 23 Yes Yes Yes Yes Yes No
To refuse to disclose a record referred to in that section 24 Yes Yes Yes Yes Yes No
To disclose information that can reasonably be severed 25 Yes Yes Yes Yes Yes No
To refuse to disclose a record referred to in that section 26 Yes Yes Yes Yes Yes No
To give to third party notice of intent to disclose 27(1) Yes Yes Yes Yes Yes Yes
To extend time limit set out in 27(1) 27(4) Yes Yes Yes Yes Yes Yes
To decide on disclosure after third party representation and to give notice of decision to third party 28(1) Yes Yes Yes Yes Yes No
To waive requirement for written representations 28(2) Yes Yes Yes Yes Yes No
To give access unless review of decision is requested 28(4) Yes Yes Yes Yes Yes No
To give notice to applicant and to third party 29(1) Yes Yes Yes Yes Yes Yes
To advise the Information Commissioner of any third party who received notification or, if the document had been disclosed, would have received notification 33 Yes Yes Yes Yes Yes Yes
To make representations to the Information Commissioner 35(2) Yes Yes Yes Yes Yes Yes
To give notice to the Information Commissioner that access to a record will be given 37(4) Yes Yes Yes Yes Yes Yes
To give notice to a third party of application for Court review 43(1) Yes Yes Yes Yes Yes Yes
To give notice to applicant that third party has applied for Court review 44(2) Yes Yes Yes Yes Yes Yes
To request hearing in the National Capital Region 52(2) Yes Yes Yes Yes Yes Yes
To request opportunity to make representations ex parte 52(3) Yes Yes Yes Yes Yes Yes
To provide facilities where manuals may be inspected by public 71(1) Yes Yes Yes Yes Yes Yes
To exempt information from manuals 71(2) Yes Yes Yes Yes Yes  
To prepare annual report for submission to Parliament 72(1) Yes Yes Yes Yes Yes Yes
To carry out responsibilities conferred on the Head of the institution by regulations made under section 77 which are not included above 77 Yes Yes Yes Yes Yes Yes

Information Holdings

Info Source is a series of publications containing information about and collected by the Government of Canada. The primary purpose of Info Source is to assist individuals in exercising their rights under the Access to Information Act and the Privacy Act. Info Source also supports the federal government's commitment to facilitate access to information regarding its activities.

A description of the DoF Canada's functions, programs, activities and related information holdings can be found in Sources of Federal Government and Employee Information. Info Source also provides private individuals and federal government employees (current and former) with the information required to access their personal information held by government institutions that are subject to the Privacy Act.

During this reporting period, the ATIP Division reviewed the content of its Info Source chapters, including the descriptions of its information holdings, its institutional functions, programs and activities.

All Info Source publications are available free of charge on the Internet.

Interpretation of the Statistical Report (Annex A)

Part 1 – Requests under the Access to Information Act

Number of Formal Requests

The number of formal requests received in this reporting period was 519, a 5.12% decrease from 547 formal requests received the previous reporting year. The total number of requests considered was 602 as 83 requests remained outstanding from 2013-2014. By the end of 2014-2015, 482 requests were completed and 120 were carried forward to 2015-2016.

Table 1 illustrates a three-year trend.

Table 1. Overview of Access to Information Act Requests
Fiscal Year New Requests Received Requests Completed Number of Pages Processed Number of Pages Released On-Time Compliance Rate
%
2014-2015 519 482 48,699 26,051 92.1
2013-2014 547 573 61,333 36,807 91.9
2012-2013 495 459 49,324 30,357 92.3

Other Requests

In 2012-2013 the DoF Canada received 242 informal requests, a number which jumped considerably in 2013-2014 to 627, an increase of 159%. This reporting year, the DoF Canada received 292 informal requests, a significant decrease of 53.4%. The vast majority of informal requests came from members of the media, followed by the business community and members of the public.

In 2012-2013, the DoF Canada received 261 consultations from other federal government institutions on matters of interest to the DoF Canada, a number which dropped by 72 in 2013-2014 to 189. This reporting year, the DoF Canada received 159 consultations; 168 were completed with 7 carried forward to 2015-2016.

When combining formal Access to Information Act requests, Privacy Act requests, informal requests, and consultations received from other government institutions, in 2011-2012 the ATIP Division's overall caseload was 737 files. In 2012-2013, the overall caseload was 1003 files, an increase of 266 files, or 36.1%. At the end of 2013-2014, the overall caseload was 1368 files, a 85.6% increase over 2011-2012, and a 36.4% increase from 2012-2013. In 2014-2015, the overall caseload was 990, a decrease of 378 or 27.6% due to the significantly less informal requests received.

The DoF Canada's on-time response rate to formal Access to Information Act requests was 92.1%, a slight increase over last year's rate of 91.9%.

Sources of Requests

The greatest change seen this reporting year in sources of requests were in the number of requests received from requestors choosing to decline to identify their category of requestor :

Sources
  2021-2013 2013–2014 2014-2015
Media 218 329 189
Academia 11 5 8
Business 114 97 124
Organization 103 46 49
Public 49 70 85
Decline to Identify
(new category of requestor added in 2014-2015)
-- -- 64

Part 2 – Requests Closed During the Reporting Period

Disposition of Requests

The following table indicates the disposition of the 482 requests completed during this reporting period:

Disposition
    Number of Requests   Percentage of Requests
All disclosed 42 9 %
Disclosed in part 298 62 %
All exempted 2  .5 %
All excluded 4 .5 %
No records exist 117 24%
Request transferred 6 1 %
Request abandoned 13 3 %
Total 482 100.00%

The following is a comparison of the disposition of requests completed in 2014-2015 to the disposition of those completed in 2013-2014.

Disposition
  2013-2014 2014–2015
All disclosed 56 42
Disclosed in part 352 298
All exempted 6 2
All excluded 5 4
No records exist 98 117
Request transferred 0 6
Request abandoned 54 13
Treated informally
(Category no longer tracked in 2014-2015)
2 --
Neither Confirmed or Denied
(New category added in 2014-2015)
-- 0
Completed 573 482

The changes in most of the categories were minimal—the largest change was in the number of requests in which records were disclosed in part, transferred or where the ATIP Division confirmed to the requestor that no records exist.

Completion Time

Of the 482 requests completed this fiscal, 444 (92.1%) were closed on time, a slight increase over 2013-2014's 91.9%. Many requests could not be responded to on time due to outstanding consultations both with branch officials and with other government institutions.

Of the 482 requests closed during the reporting period, 256 (53.1%) were completed within 30 days, 169 (35.4%) were completed within two to four months, 43 (9%) were completed within four to six months, and 14 (2.9%) took more than six months to complete.

Requests requiring more than six months usually involved large numbers of documents that required extensive internal consultations, consultations with third parties and, often, consultations with other government institutions. Given the nature of the work done by the DoF Canada, consultations must be conducted with other federal government institutions on many of its requests and completion time is consequently impacted by the amount of time required of the other institutions to respond to those consultations.

Exemptions Invoked

In 2014-2015, the DoF Canada invoked a total of 1430 exemptions pursuant to specific sections of the Act. These exemptions were as follows:

Exemptions
Section of the Act   Number of Files
Where Applied
Section 13 Information obtained in confidence
from other governments
47
Section 14 Federal-provincial affairs 154
Section 15 International affairs and defence 62
Section 16 Law enforcement and investigations 140
Section 18 Economic interests of Canada 174
Section 19 Personal information 75
Section 20 Third party information 152
Section 21 Operations of government 561
Section 22 Testing procedures, tests and audits 3
Section 23 Solicitor-client privilege 48
Section 24 Statutory prohibitions 14

Exclusions Cited

The Access to Information Act does not apply to information that is already publicly available, such as government publications and material in libraries and museums. It also excludes material such as Cabinet confidences. Consistent with the Act, exclusions were invoked 314 times: 6 for information that could be found in the public domain and 308 times under section 69 for confidences of the Queen's Privy Council for Canada. Because the DoF Canada is responsible for preparing the Budget and develops legislation and associated policies, it has a large number of documents classified as Cabinet confidences.

Format of Information Released

Records were provided to applicants in 340 cases, 222 of those (65.3%) in paper format and 118 (34.7%) on compact disc. No applicants asked to view the records as opposed to receiving a copy.

Complexity

Many of the requests processed by the DoF Canada in 2014-2015 involved complex issues raising the need to consult with other government institutions. The number of pages in any given file can also be a factor in the length of time it takes to complete a file. This year saw a number of files which contained more than 1,000 pages, with the largest comprising 3968 pages even though that particular request was abandoned by the requestor.

Deemed Refusals

Thirty-seven requests were closed past the statutory deadline for various reasons including workload and consultations, both external and internal. In 24 instances, extensions of the statutory time limit had been claimed but the files were nonetheless late, due mainly to consultations both external and internal. In the remaining 13 instances, no extension of the statutory deadline was taken.

Of the late responses, 18 (48.6%) were made within 15 days past the deadline, 5 (13.5%) within 16 to 30 days, 7 (18.9%) within 31 to 60 days, 2 (5.4%) within 61 to 120 days, 1 (2.7%) within 121 to 180 days, 2 (5.4%) within 181 to 365 days, and 2 (5.4%) of more than 365 days.

Translations

No requests for translations were received.

Part 3 – Extensions

During the reporting period, 255 extensions were taken for the following reasons:

Interference with government operations
51
Consultations required (section 69 and others)
156
Notification to third parties
48
 

In 77 cases, an extension of 30 days or less was required, 28 of which were invoked in order to consult with other federal government institutions, provincial government institutions and third parties; the remaining 49 were due to interference with government operations. Extensions of 31 to 120 days were required in 172 cases, 170 of which were taken for consultations under paragraphs 9(1)(b) and 9(1)(c). Extensions of more than 121 days were required in 6 cases and all were taken for consultations with other organizations.

Part 4 – Fees

There have been no changes to the departmental fee policy. The $5.00 application fee is normally charged and fees assessed at less than $25.00 are waived.

During this reporting year, $2,525.00 was collected in application and search fees. Application, search and reproduction fees in the amount of $1,395.00 were either waived or refunded in 16 cases.

Part 5 – Consultations Received from other Institutions and Organizations

The DoF Canada received a total of 172 consultations from other government institutions and organizations this reporting year, carried over 9 from the previous fiscal year, and closed 165.  The on-time response rate to all consultations was 92.1%.

Of the 165 consultations from other government institutions and organizations which were closed this year, the DoF Canada responded to 138 (83.6%) in 30 days or less; 17 (10.3%) were responded to in 31 to 60 days, five (3%) required 61 to 120 days and one (1%) took more than 365 days to complete.

Part 6 – Completion Time of Consultations on Cabinet Confidences

The Departmental Legal Services Unit responded to 131 consultations in order to confirm documents as Cabinet confidences. In all cases, responses were provided to the ATIP Division within 60 days.

Part 7 – Complaints/Investigations/Audits

There were 13 complaints lodged against the DoF Canada during the reporting period. One complaint was classified as "refusal -general", eight concerned the exemption of information, one concerned the exclusion of information under section 69 of the Act and two concerned an extension taken or delay in responding and one was on refusal – no records existed.

Nine findings were rendered by the Office of the Information Commissioner this year: two complaints were concluded as "not well-founded", six were concluded as "well-founded, resolved without recommendation", one was settled in the course of the complaint and five were "discontinued" by the complainants.

None of the Information Commissioner's investigations raised any specific issues or concerns with respect to the DoF Canada's handling of these requests and no action was required of the DoF Canada.

One audit was conducted this reporting period which involved Access to Information - Systems and Processes. The audit objective was to provide reasonable assurance on the effectiveness of departmental processes and reliability of the information systems and related activities used to process access to information requests. The audit will be completed early 2015-2016.

Part 8 – Appeals to the Federal Court of Canada

No appeals to the Federal Court were made in this reporting period.

Part 9 – Resources Related to the Access to Information Act

Costs incurred in the reporting period are calculated on the salaries of ATIP staff and the administrative expenses associated with administration of the Act. Costs do not include salaries of other departmental personnel involved in processing requests. Administration of the Act cost the DoF Canada $990,124.00 this reporting year.

Monitoring of Requests

The ATIP Division produces weekly and monthly statistics on branch performance across the DoF Canada. Statistics are shared with branch heads, branch ATIP contacts, the Deputy Minister's Office and the Minister's Office.

Annex A - Statistical Report on the Access to Information Act

Part 1 – Requests Under the Access to Information Act

Name of institution: Department of Finance Canada
Reporting period: April 1, 2014 to March 31, 2015

1.1 Number of Requests
  Number of Requests
Received during reporting period 519
Outstanding from previous reporting period 83
Total 602
Closed during reporting period 482
Carried over to next reporting period 120
1.2 Source of Requests
Source Number of Requests
Media 189
Academia 8
Business (Private Sector) 124
Organization 49
Public 85
Decline to Identify 64
Total 519
1.3 Informal requests
Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
174 62 35 17 1 3 0 292

Note: All requests previously recorded as "treated informally" will now be accounted for in this section only.

Part 2 – Requests Closed During the Reporting Period

2.1 Disposition and Completion Time
Disposition of requests Completion Time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 3 23 13 2 1 0 0 42
Disclosed in part 15 82 58 90 41 10 2 298
All exempted 1 0 0 1 0 0 0 2
All excluded 0 0 1 2 1 0 0 4
No records exist 65 51 1 0 0 0 0 117
Request transferred 6 0 0 0 0 0 0 6
Request abandonned 7 3 1 0 0 0 2 13
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 97 159 74 95 43 10 4 482
2.2 Exemptions
Section Number of Requests
13(1)(a) 16
13(1)(b) 14
13(1)(c) 15
13(1)(d) 2
13(1)(e) 0
14 18
14(a) 80
14(b) 56
15(1) 29
15(1) - International Affairs 32
15(1) - Defence of Canada 0
15(1) - Subversive Activities 1
16(1)(a)(i) 0
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 1
16(1)(c) 4
16(1)(d) 0
16(2) 0
16(2)(a) 0
16(2)(b) 0
16(2)(c) 135
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 0
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
17 0
18(a) 29
18(b) 38
18(c) 0
18(d) 96
18.1(1)(a) 4
18.1(1)(b) 7
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 75
20(1)(a) 2
20(1)(b) 75
20(1)(b.1) 0
20(1)(c) 48
20(1)(d) 27
20.1 0
20.2 0
20.4 0
21(1)(a) 231
21(1)(b) 237
21(1)(c) 72
21(1)(d) 21
22 3
22.1(1) 0
23 48
24(1) 14
26 0
2.3 Exclusions
Section Number of Requests
68(a) 6
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1) 0
69(1)(a) 20
69(1)(b) 0
69(1)(c) 3
69(1)(d) 20
69(1)(e) 42
69(1)(f) 6
69(1)(g) re (a) 41
69(1)(g) re (b) 0
69(1)(g) re (c) 45
69(1)(g) re (d) 33
69(1)(g) re (e) 79
69(1)(g) re (f) 19
69.1(1) 0
2.4 Format of Information Released
Disposition Paper Electronic Other formats
All disclosed 33 9 0
Disclosed in part 189 109 0
Total 222 118 0

2.5 Complexity

2.5.1 Relevant Pages Processed and Disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 835 805 42
Disclosed in part 39,438 21,265 298
All exempted 41 0 2
All excluded 143 0 4
Request abandonned 8,242 3,968 13
Neither confirmed nor denied 0 0 0
2.5.2 Relevant Pages Processed and Disclosed by Size of Requests
Disposition Less than 100 pages processed
101-500 pages
processed

501-1000 pages processed
1001-5000 pages processed
More than 5000 pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 41 579 1 226 0 0 0 0 0 0
Disclosed in part 219 3,296 56 7,604 18 6,586 5 3,779 0 0
All exempted 2 0 0 0 0 0 0 0 0 0
All excluded 4 0 0 0 0 0 0 0 0 0
Request abandonned 12 0 0 0 0 0 0 0 1 3,968
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 278 3,875 57 7,830 18 6,586 5 3,779 1 3,968
2.5.3 Other Complexities
Disposition Consultation required Assessment of fees Legal advice sought Other Total
All disclosed 12 0 0 0 12
Disclosed in part 159 0 1 3 163
All exempted 0 0 0 0 0
All excluded 4 0 0 0 4
Request abandoned 1 1 0 1 3
Neither confirmed nor denied 0 0 0 0 0
Total 176 1 1 4 182

2.6 Deemed Refusals

2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past
the statutory deadline
Principal Reason
Workload External consultation Internal consultation Other
37 5 9 7 16
2.6.2 Number of Days Past Deadline
Number of days past deadline Number of requests past deadline
where no extension was taken
Number of requests past deadline
where an extension was taken
Total
1 to 15 days 11 7 18
16 to 30 days 0 5 5
31 to 60 days 1 6 7
61 to 120 days 1 1 2
121 to 180 days 0 1 1
181 to 365 days 0 2 2
More than 365 days 0 2 2
Total 13 24 37
2.7 Requests for Translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3 – Extensions

3.1 Reasons for Extensions and Disposition of requests
Disposition of requests where
an extension was taken
9(1)(a)
Interference with operations
9(1)(b)
Consultations

9(1)(c)
Third party notice
Section 69 Other
All disclosed 4 1 10 2
Disclosed in part 45 81 58 45
All exempted 0 0 1 0
All excluded 0 4 0 0
No records exist 1 0 0 0
Request abandonned 1 1 0 1
Total 51 87 69 48

 

3.2 Length of Extensions
Length of extensions 9(1)(a)
Interference with operations
9(1)(b)
Consultations

9(1)(c)
Third party notice
Section 69 Other
30 days or less 49 0 25 3
31 to 60 days 2 0 23 38
61 to 120 days 0 86 16 7
121 to 180 days 0 1 5 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 51 87 69 48

Part 4 – Fees

Fees
Fee Type Fee Collected
Fee Waived or Refunded
Number of Requests Amount Number of Requests Amount
Application 459 $2,340 10 $50
Search 3 $185 5 $1,268
Production 0 $0 0 $0
Programming 0 $0 0 $0
Preparation 0 $0 0 $0
Alternative format 0 $0 0 $0
Reproduction 0 $0 1 $77
Total 462 $2,525 16 $1,395

Part 5 – Consultations Received from Other Institutions and Organizations

5.1 Consultations Received from Other Institutions and Organizations
Consultations Other governement institutions Number of pages to review Other organizations Number of pages to review
Received during reporting period 159 5,923 4 14
Outsanding from the previous reporting period 9 168 0 0
Total 168 6,091 4 14
Closed during the reporting period 161 5,839 4 14
Pending at the end of the reporting period 7 252 0 0
5.2 Recommendations and Completion Time for Consultations Received from Other Governement Institutions
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 45 21 4 0 0 0 0 70
Disclose in part 25 32 12 4 0 0 1 74
Exempt entirely 5 4 1 0 0 0 0 10
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 5 1 0 1 0 0 0 7
Total 80 58 17 5 0 0 1 161
5.3 Recommendations and Completion Time for Consultations Received from Other Organizations
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 4 0 0 0 0 0 0 4
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 4 0 0 0 0 0 0 4

Part 6 – Completion Time of Consultations on Cabinet Confidences

6.1 Requests with Legal Services
  Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000
Pages Processed
1001-5000
Pages Processed
More Than 5000
Pages Processed
 
Number of Days Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed
1 to 15 38 565 1 1 1 4 0 0 0 0
16 to 30 35 635 10 754 2 628 0 0 0 0
31 to 60 35 802 8 511 1 129 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 108 2,002 19 1,266 4 761 0 0 0 0
6.2 Requests with Privy Council Office
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000
Pages Processed
1001-5000
Pages Processed
More Than 5000
Pages Processed

Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Part 7: Complaints and Investigations

Complaints and Investigations
Section 32 Section 35 Section 37 Total
13 0 9 22

Part 8: Court Action

Court Action
Section 41 Section 42 Section 44 Total
0 0 0 0

Part 9 – Resources related to the Access to Information Act

9.1 Costs
Expenditures Amount
Salaries $951,301
Overtime $0
Goods and Services $38,823
• Professional services contracts $0
• Other $38,823
Total $990,124
9.2 Human Resources
Resources Person Years Dedicated to Access to Information Activities
Full-time employees 14,25
Part-time and casual employees 0,00
Regional staff 0,00
Consultants and agency personnel 0,00
Students 0,00
Total 14,25